How to Redirect Outlook Emails to Gmail

If you possess both Outlook and Gmail accounts, you have the option to configure your email inbox in a manner that seamlessly diverts your messages to your favored email platform. This functionality proves to be exceptionally advantageous, especially in situations where you aim to efficiently peruse and engage with your email correspondence, even when Outlook isn’t readily accessible on your current device.

Moreover, the ability to effortlessly forward your emails comes in handy when you desire to read and respond to messages originating from an alternate email address. This feature extends its utility to instances where you intend for another individual to take charge of receiving and addressing emails on your behalf, particularly during periods of your absence.

Irrespective of your specific motivations, we are committed to guiding you through the process of forwarding your Outlook emails to your Gmail account. By following these steps, you can ensure a fluid exchange of emails, allowing you to seamlessly send and receive messages from the platform of your choice, regardless of your physical location or email preferences.

How to Redirect Outlook Email to Gmail

Whether you’ve recently established a new email account or you’re eager to ensure that no crucial emails slip through the cracks while you’re on the move, it’s important to be aware of the steps necessary for forwarding your Outlook messages to your Gmail account seamlessly.

Here’s a comprehensive guide on how to effortlessly set up automatic email forwarding from Outlook to Gmail:

  • Access Outlook Settings: Begin by accessing the toolbar within In the top-right corner of the interface, you’ll find the ‘Settings’ option. Click on it to initiate the process.

  • Navigate to Advanced Settings: Once you’re in the Settings menu, go a step further by selecting the ‘View all Outlook settings’ option. This will provide you with access to the complete array of Outlook settings, including the one you’re looking for.

  • Select Forwarding Options: Within the comprehensive settings list, you’ll come across various categories. Click on ‘Mail’ and then proceed to the ‘Forwarding’ option. This is where you’ll configure the automatic forwarding of your Outlook emails.

  • Activate Forwarding: To ensure that your emails are forwarded automatically, mark the checkbox located next to ‘Enable forwarding.’ This step is pivotal in setting up the forwarding process.

  • Designate Gmail Address: In the space provided, input your Gmail address. This is where all your emails forwarded from Outlook will find their destination. Additionally, there’s an option to retain a copy of forwarded messages in your Outlook account. To do this, simply select the checkbox next to ‘Keep a copy of forwarded messages.’

  • Confirm and Save: Once you’ve entered the necessary information, don’t forget to save your changes. Locate the ‘Save’ button within the interface, and with a simple click, you’ll finalize the setup process.

Using Message Rules to Forward Outlook Emails to Gmail

Message rules provide a valuable way to streamline your email management by selectively forwarding specific Outlook messages to your Gmail account. This guide focuses on the utilization of Outlook on the web to achieve this.

To embark on this process, follow these steps:

  • Access Settings: Initiate the procedure by navigating to the ‘Settings’ option within Outlook. From there, proceed to ‘View all Outlook settings’ and then navigate to the ‘Mail’ tab, followed by ‘Rules.’

  • Create a New Rule: In the ‘Rules’ section, you’ll find an option to ‘Add a new rule.’ By selecting this, you’re setting the stage to define a rule that will dictate which messages are forwarded.

  • Rule Naming: Assign an easily memorable name to your rule. This name will serve as a quick reference to the criteria you’re about to set.

  • Criteria Selection: The crux of the rule lies in specifying the conditions under which emails will be forwarded. Click on the ‘Add a condition’ dropdown and make a choice among the following:

    • Has Attachment: Opt for this if you want only messages containing attachments to be forwarded.
    • From: Select this if you want emails from particular senders to be forwarded.
    • Importance: This option lets you forward emails marked as highly important.
  • Defining the Action: After establishing the conditions, proceed to ‘Add an action.’ Here, you will decide how the emails will be forwarded. You have two options:

    • Forward to (an email): This choice allows you to directly forward emails to your designated Gmail address.
    • Forward as attachment: Selecting this option sends the entire email as an attachment to your Gmail address, ensuring it remains unaltered.
  • Enter Gmail Address: Input your Gmail address to which the messages meeting the set criteria will be forwarded. Should you wish to distribute these emails to multiple recipients, this is the step where you can list additional addresses.

  • Exceptions: A level of refinement can be achieved by incorporating exceptions. These exceptions exclude certain emails from being forwarded. To include exceptions, take these steps:

    • Click on ‘Add an exception.’
    • Select a dropdown option, such as ‘Sensitivity.’
    • Choose a specific option from the available choices, like ‘Private.’
  • Finalizing the Rule: Once you’ve precisely defined the conditions, actions, and exceptions, bring the process to a close by selecting ‘Save.’

How to Forward Outlook Emails to Gmail from Your Desktop

In a previous guide, we explored the method of forwarding Outlook emails to Gmail using Outlook for the web. However, achieving the same result is entirely feasible through the desktop version of Outlook. Follow these steps to seamlessly set up email forwarding:

  • Launch Outlook on your desktop PC and navigate to the Home tab.
  • Locate the “Rules” option within the tab.
  • Click on “Rules” and then choose “Manage Rules & Alerts,” followed by “Create New rule.”
  • Opt for “Advanced options” to access the advanced rule creation settings.
  • Define the criteria for the emails you wish to forward or leave it unspecified to forward all incoming emails to your Gmail account. Then, proceed by clicking “Next.”
  • Should a dialogue box caution you about the changes applying to all messages, confirm the prompt to proceed.
  • Select the “Forward it to people or public group” option, and click on the provided link for “people or public group.”
  • Enter your Gmail address in the designated “To” field at the bottom of the window. Furthermore, you can set up exclusion criteria for specific emails that you don’t want to forward. This could include filtering emails from certain senders or containing particular keywords or phrases.
  • Assign a descriptive name to your created rule, ensuring it’s something you can easily recall in the future.
  • Don’t forget to check the box next to “Turn on this rule” to activate it.
  • Conclude the rule creation process by selecting “Finish.”

From this point forward, every email adhering to the criteria you’ve set will be automatically forwarded to the Gmail address you specified during the rule setup. This streamlined process provides a convenient way to manage your emails across platforms while maintaining efficient organization.

Frequently Asked Questions

How can I forward my Outlook emails to Gmail?

You can easily forward Outlook emails to Gmail by setting up a forwarding rule in Outlook. This rule will automatically forward specific emails to your Gmail address based on your chosen criteria.

Can I forward all my Outlook emails to Gmail?

Yes, you can choose to forward all your Outlook emails to Gmail by leaving the criteria blank when creating the forwarding rule.

What if I only want to forward specific emails?

You can define specific criteria, such as sender, keywords, or phrases, when creating the forwarding rule. Only emails that match these criteria will be forwarded to your Gmail.

How do I access the rules in Outlook desktop?

To access rules in Outlook desktop, open the application, go to the Home tab, and locate the “Rules” option.

What are advanced rule options in Outlook?

Advanced rule options in Outlook allow you to define specific criteria for forwarding emails. This includes setting up filters based on various conditions.

Can I exclude certain emails from being forwarded?

Yes, you can exclude specific emails from being forwarded by setting up exclusion criteria while creating the forwarding rule.

Will applying the rule affect my existing emails?

When you create a new rule, it will only apply to incoming emails from that point forward. It won’t affect emails that are already in your inbox.

Is there a risk of losing emails during forwarding?

Generally, forwarded emails are copied to the designated address without affecting the original email in your Outlook account, minimizing the risk of losing any data.

Can I forward emails from multiple Outlook accounts to one Gmail address?

Yes, you can set up forwarding rules for multiple Outlook accounts to forward emails to a single Gmail address.

How do I ensure the forwarding rule is active?After creating the forwarding rule, make sure to check the box that says “Turn on this rule” to activate it. This ensures that the rule is applied to incoming emails as per your criteria.


Forwarding Outlook emails to Gmail from your desktop is a valuable technique for streamlining your email management across platforms. By following the outlined steps, you can effortlessly set up forwarding rules tailored to your preferences. Whether you choose to forward specific emails based on criteria you define or opt to forward all incoming messages, the process empowers you to maintain better organization and accessibility.

Utilizing the advanced rule options in Outlook’s desktop version offers you the flexibility to filter and manage your forwarded emails precisely. Remember that while setting up the rule, you have the option to exclude certain emails from forwarding, ensuring that only relevant content reaches your Gmail account.

By understanding the frequently asked questions and their answers, you can address potential concerns and uncertainties that might arise during the forwarding setup. It’s important to note that this process enhances your email experience without compromising the security or integrity of your messages.

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